As an awarding organisation we need to collect certain data about children, young people and others in order to deliver and accurately award qualifications. Qualifications at Trinity are currently confirmed via the issue of a certificate to the learner. For Arts Award we collect the following data:
Name and DOB are used to accurately identify candidates in our system, this is particularly important if candidates contact us at a later date to confirm achievement of a qualification or need a certificate re-issuing. We also collect DOB in order to verify eligibility to do Arts Award qualifications as there is an upper age limit restriction on them. We will keep this data on file indefinitely for security purposes of identification.
Ethnicity and gender are collected for the purposes of monitoring participation in Arts Award qualifications. Arts Award’s ethos is about accessibility and we provide high level data to Arts Council England and publicly to demonstrate how we are meeting this aim. We do not share individualised data with Arts Council or publicly. Centres responsible for submitting this data can select ‘prefer not to specify’ (ethnicity) and/or leave the gender field blank.
This data is held in a secure system and that there are significant access controls around the sensitive data types mentioned (Ethnicity & DOB).
If you have any concerns about sharing the data of the young people you are working with please do contact firstname.lastname@example.org.