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Online moderation

Quick links:

What is online moderation | Fee info | Book moderation | 

Sample confirmation dates | Prepare for moderation & key deadlines | 

On the booked date | Results and certificates | Useful links

 

What is online moderation

Online moderation is available to all group sizes and any combination of levels of Arts Award.

For online moderation we request a sample of portfolios to be submitted for moderation, and not the work of all the young people enrolled.

The date advertised for booking is the sample confirmation date (SCD) when we will confirm with you the young people’s names whose portfolios/arts logs have been selected to be sampled. How do SCDs work?

Centres book onto one of our publicly advertised sample confirmation dates and submit sample portfolios/arts logs digitally via online link.

Online work must be fully viewable online without the need to download any files or log in to access (unless you wish to provide log in details).

Note: By booking onto an online moderation, you provide consent that:
  • You are able to upload the requested work to an online file-hosting site, such as Google Drive or Dropbox, and share this via a link to view the work
  • Trinity will share the link with the moderator, who will moderate the work via their personal computer

If you are unable to consent to the above, you must select an alternative moderation option.

 

Fee info

Online moderations are subject to our per-person moderation fees, and there are no additional, or minimum/maximum fees.

Go to Moderation and Certification fees to find out more about per-head fees by level.

 

Book moderation

Before booking moderation, ensure your organisation is registered as an Arts Award centre, and that you and all advisers assessing the young people’s work are linked to your centre.  

To book on a sample confirmation date, log into the centre portal and follow the 'Request a Explore/Bronze/Silver/Gold moderation' link to begin the booking process. 

The currently available sample confirmation dates can be found below.

 

Sample confirmation dates for online moderation

Places on each date are filled on a first-come, first-served basis, and dates close 3 weeks prior to the advertised date or as soon as they reach capacity. Dates are available year-round and released on a rolling basis, meaning that as one closes, another will open.

For bookings received close to the enrolment deadline, an extension of 3 working days will be offered from the point we confirm your booking.

SAMPLE CONFIRMATION DATE

How do SCDs work?

DEADLINES

Book & enrol names by

Send sample portfolios before

13 September 2022

*CLOSED*

 23 August 2022

20 September 2022

27 September 2022

 6 September 2022

4 October 2022

18 October 2022

 27 September 2022

25 October 2022
*MORE DATES WILL BECOME AVAILABLE* 

 

 

Log in to the centre portal to request an online moderation

 

Prepare for moderation - key deadlines

We will confirm your booking by email within 3 working days of receiving your request.

Please read the booking confirmation email carefully as it will contain full information and instructions on how to prepare for the sample confirmation day. For any queries about your moderation, reply directly to your assigned Trinity contact, who sent you the booking confirmation email.
If you have not received your confirmation booking email within 3 working days, please contact Moderation.Team@trinitycollege.co.uk.

Please note the following key deadlines.

For full details, read the Best Practice Guidebook and our Terms and Conditions of booking (last updated in April 2021).

STEP

DEADLINE

Postponement

Not possible - you need to cancel your existing booking and book on a new date (cancellation fees apply- see below)

Cancellation

To cancel, email your Trinity contact

Requests received up to 21 days prior to your booked date – No Fee

Requests received 7 to 20 days prior to your booked date - £50 (or equal to invoiced fee, if less)

Requests received less than 7 days prior to your booked date - £100 (or equal to invoiced fee, if less)

Enrolment

Enrolment must be completed via the centre portal by 21 days before the booked date

Additions/substitutions will be accepted up to 7 days before the booked date (at Trinity’s discretion and provided they do not impact any finalised moderation timings)

Requests to remove names will not be accepted (unless as part of a substitution)

Prepare for moderation

By the booked date:

All portfolios/arts logs must be assessed, and an adviser assessment report form must be completed for each by the adviser(s) indicated at enrolment

 

 

On the booked date

On your booked date, we will email you the names of the young people selected in the sample and instructions on how to submit your work. The sample size is determined by the number of advisers assessing the work (as indicated at the point of enrolment), and the levels of Arts Award they are assessing.

We will ask you to send the following via online link within 7 days:

  • the portfolios/arts logs of the young people selected in the sample
  • the adviser assessment report forms for all young people entered for moderation

Note: Online work must be fully viewable online without the need to download any files or log in to access (unless you wish to provide log in details). We are not able to accept work over email and via file sharing sites (e.g. WeTransfer).

If any of the portfolios/arts logs selected in the sample are in hardcopy format, they must be digitised and shared via online link.

Read our Sharing Online Portfolio Links - Tips and Tricks

The moderator will not contact the adviser on the day of the moderation.

 

Results and certificates

The moderation will take place a few weeks after the sample confirmation date. 

We will confirm your young people’s provisional results via email within 3 weeks of the booked date. Results are officially confirmed by Trinity College London at the point of certificate issue.

Certificates will be dispatched within 6 weeks of your sample confirmation date.

 

Useful links

Adviser assessment report forms

Moderation fees

Centre Portal Guidance

Certificates