What is standard moderation | Fee info | Book moderation |
Prepare for moderation & key deadlines | On the booked date |
Results and certificates | Useful links & Resources
What is standard (face-to-face) moderation
Standard (face-to-face) moderation takes place at your venue on your preferred date and time, and is available to book across any combination of levels of Arts Award. Your centre will need to be able to provide a suitable space for the moderation to take place and your portfolios can be presented in any format. The moderator will visit your venue on your booked date, look through a sample of portfolios and speak with the advisers.
Read our moderation COVID information for additional COVID considerations.
Standard moderations are subject to our per-person moderation fees and there is minimum fee of £490. You will either be invoiced the minimum fee, or the sum of your per-person fees, whichever is greater.
Go to Moderation and Certification fees to find out more.
Standard moderation can be requested at any time of year. Bookings must be made at least 8 weeks in advance of the proposed moderation date.
Before booking moderation, ensure your organisation is registered as an Arts Award centre, and that you and all advisers assessing the young people’s work are linked to your centre.
To request a moderation, log into the centre portal and follow the 'Request a Explore/Bronze/Silver/Gold moderation' link to begin the booking process.
Prepare for moderation - key deadlines
We will confirm your booking by email within 3 working days of receiving your request.
Please read the booking confirmation email carefully as it will contain full information and instructions on how to prepare for the moderation day. For any queries about your moderation, reply directly to your assigned Trinity contact, who sent you the booking confirmation email. If you have not received your booking confirmation email within 3 working days, please contact Moderation.Team@trinitycollege.co.uk.
Please note the following key deadlines.
For full details, read the Best Practice Guidebook and our Terms and Conditions of booking (last updated in February 2021).
To postpone, email your Trinity contact
Only requests made up to 21 days prior to your booked date will be accepted. The fee to postpone is £25
To cancel, email your Trinity contact
Requests received up to 21 days prior your booked date – No Fee
Requests received 7 to 20 days prior to your booked date - £100
Requests received less than 7 days prior to your booked date - £490
Enrolment must be completed via the centre portal by 21 days before the booked date
Additions/substitutions will be accepted up to 7 days before the booked date (at Trinity’s discretion and provided they do not impact any finalised moderation timings)
Requests to remove names will not be accepted (unless as part of a substitution)
Prepare for moderation
By the booked date:
All portfolios/arts logs must be assessed, and an adviser assessment report form must be completed for each by the adviser(s) indicated at enrolment
Your Trinity contact will email you approximately 2 weeks prior to your moderation to confirm the moderation date, full timings, and venue
The moderator will call approximately 2-3 days prior to your moderation to check that everything is ready for their visit and confirm practical arrangements
At this time, please do not arrange for any young people to meet the moderator under any circumstances - Read our moderation COVID information
On the booked date
All portfolios should be present on the day and clearly laid out in alphabetical order with an individual completed adviser assessment report form with each one. Any equipment needed to view portfolio contents e.g. a computer or CD player should be available to the moderator.
The moderation process is divided into three main parts:
- On arrival the moderator will briefly meet with the moderation contact/adviser(s) for an introduction to the centre and context of the Arts Award project
- The moderator will select a sample of portfolios and will to look at them on their own in detail. The moderation contact/adviser(s) should be available for discussion, or to answer any questions during this time
- The moderator normally is expected to meet with a group of young people, however this is not possible at this time (moderation COVID information)
Results and certificates
Your young people’s results are provisionally confirmed by the moderator at the end of the moderation, based on whether they have agreed with the adviser’s assessment. Results are officially confirmed by Trinity College London at the point of certificate issue.
Certificates will be dispatched within 4 weeks from your moderation date.
Useful links & resources
Best Practice Guidebook
Terms and conditions of booking
Adviser assessment report forms
Centre Portal Guidance