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Amend moderation details: To amend the details of your approved moderation, such as venue, date and time, please email your Trinity contact. Please Note: There is a fee for changing the date of your moderation. Please review the Arts Award Terms and Conditions of booking for further information.
 
Once name enrolment is complete and your invoice issued, you will not be able to make changes to the names enrolled through the adviser portal. All amendments should be made via email to your Trinity contact.
 
 
Amend young person details: Amendments to the young people’s details can be made up to 7 days prior to the moderation or sample confirmation date. To amend the details of any young person enrolled on a moderation, please email your Trinity contact with your centre number and moderation date. Please attach the updated mass enrolment spreadsheet to the email, and ensure amended details are clearly highlighted.
 
 
Adding names: Additional names can be added up to 7 days prior to the moderation or sample confirmation date, however this is at the discretion of the Arts Award team and will depend on how any additions affect the moderation timings.
 
To add names to a moderation, download and complete the mass enrolment spreadsheet (steps 1-3 of ‘Confirm names for an approved moderation’) with the details of the young people to be added to the moderation only. Email the spreadsheet to your Trinity contact and mention that you would like to add these young people to the moderation.
 
 
Substituting names: Substitutions can be made up to 7 days prior to the moderation or sample confirmation date, however this is at the discretion of the Arts Award team and will depend on how any substitutions affect the moderation timings. Please Note: If you substitute down a level (e.g. from Silver to Bronze), you will not be invoiced less as your initial invoice is the minimum you will be charged for your moderation.
 
To substitute names on a moderation, download and complete the mass enrolment spreadsheet (steps 1-3 of ‘Confirm names for an approved moderation’) with the details of the young people to be added to the moderation only. Email the spreadsheet to your Trinity contact and clearly state in the email the names of the already-enrolled young people to be replaced.
 
 
Removing names: Once enrolled and your invoice issued, young people cannot be removed from the list of enrolments for moderation. If, for any reason, you wish to remove a young person’s portfolio from a moderation, you must inform the moderator on the day of the moderation, so they can mark the portfolio as absent. In the cast of postal moderations, please notify your Trinity contact as soon as possible.
 
 
Please note: The amount invoiced upon first enrolment is the minimum you will be charged for your moderation. Any additional charges resulting from adding or substituting names will be invoiced separately. To receive a consolidated invoice detailing all charges and amendments made to your moderation, please email your Trinity contact with your centre number and date of moderation.