What happens on the day of the moderation?
When all centres have placed a moderation booking and confirmed their young people’s details, Arts Award will email a timetable for the day to all centres. Each centre is allocated their own moderation timeslot.
The moderator will speak with the adviser(s), look through a sample of the portfolios and then meet with 25% of the young people from each centre (up to a max.10, or 15 for groups of 80+).
How much does it cost?
Each centre booked onto a joint moderation will pay an individual minimum fee of £135 and all of the moderation fees from the centres booked onto the moderation date, combined, must reach the overall minimum fee of £450, or exceed this amount in their moderation fees.
Should the moderation fees combined not meet the minimum fee, the balance due will be split equally between all centres and your centre will receive an additional invoice for your share.
How do I book?
You can request a joint shared moderation at any time of year but must do so at least 8 weeks in advance of the date you wish to book.
The centre hosting the moderation must select the host option when completing the request. They should also list the name of other centre/s booking onto their date within the ‘contextual information’ box of the booking.
The centres travelling to the host venue must select the guest option when completing the request. They must list the date and venue of the moderation they are booking onto within the ‘contextual information’ box of the booking.
Each centre can request a moderation for any number of young people and level. However, if the group you are putting forward for moderation from one centre is larger than 19 young people, a standard moderation may be a more suitable option.
All centres must submit an individual moderation request via the adviser portal.
If you do not submit individual online booking requests and your young people’s names are confirmed under the wrong centre, their certificates will incorrectly state the name of their centre. Further, this centre will be invoiced for the full moderation.
Please be aware, where young people have been entered for a moderation under the wrong centre, Arts Award will be unable to amend certificates retrospectively.
Before booking a moderation you should ensure all advisers entering young people are linked to the centre. Find out more about registering or linking to an Arts Award centre
What happens next?
Arts Award will send you a booking confirmation email within 3 working days after receiving the request. This email will be sent to the adviser who has requested the moderation. If you have not received your confirmation booking email within 3 working days, please contact Moderation.Team@trinitycollege.co.uk
When all centres booked onto the joint shared moderation date have confirmed their young people’s names, Arts Award will email a timetable for the day to the advisers. Each centre is allocated their own timeslot for moderation. For your reference, the timetable will state the venue address / contact details.
Any guest centres who require IT equipment for their moderation should contact the Arts Award helpdesk to check if this is available at the venue.
Certificates will be sent within 4 weeks from your moderation date.