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Standard and postal moderations in 2020

In response to the second national lockdown from Thursday 5 November, Trinity has taken the decision to suspend all standard (face-to-face) and postal moderations taking place in UK and Ireland from 5 November until 31 December 2020.

The health and safety of all in the Trinity community remains our primary concern, and we have taken this decision to safeguard both Trinity staff and moderators, and our customers.

Centres that are impacted by our standard and postal moderation postponements this year will have the following options:

  • Convert your booking to a remote online moderation
  • Postpone your moderation to a date in 2021
  • Cancel your booking and re-book at a later time

If you had a booking for a standard or postal moderation, your main Trinity contact will have been in touch to discuss these options with you.


Current online moderation options

The option for all centres to moderate online will remain open.

We strongly recommend to all our centres to record their work in digital format and opt for online moderation to ensure their moderation can go ahead irrespectively of any COVID restrictions.

You can book moderation to submit your work digitally via online link through the following options:

Moderation and sample confirmation dates are advertised on a rolling basis and close as they reach capacity. For detailed information on each moderation option and to find out which one is right for you, visit artsaward.org.uk/moderation.


Standard and postal moderations in 2021 

We will be taking provisional bookings for face-to-face standard and postal moderations from January 2021 onwards, however please note that any face-to-face or postal moderation sessions will be subject to local, regional and/or national restrictions. If these affect your booking, we will contact you nearer the time to offer you the same alternative options:

  • Convert your booking to an online moderation option
  • Postpone your booking until we can resume standard/postal moderation
  • Cancel your booking and re-book again at a later time

New bookings for face-to-face standard and postal moderations can be made in the usual way via the Arts Award centre portal.


Additional COVID considerations for face-to-face standard moderations

All centres booking standard moderations in 2021 should fully comply with all prevailing government guidance in the context of COVID-19.

Trinity also has other considerations you must account for when conducting face-to-face standard moderations and will carry out a level of monitoring of these practices.

Your Trinity contact will be in touch to offer full information on these additional considerations and monitoring requirements following your standard moderation booking. Please ensure that you have read and understood these considerations prior to your moderation. It is the responsibility of the centre to ensure that these considerations and any other legal obligations to operating at this time are followed.

In order to effectively monitor these practices, we will be asking centres booking a standard moderation to sign and return a ‘Declaration of Compliance’ confirming adherence with government guidelines. Signed forms must be returned no later than 3 weeks before the booked moderation date. Please note that if we do not receive a signed declaration of compliance within this deadline, the moderation will not go ahead as planned and will be subject to cancellation.

Additionally, we may also ask for further information to confirm your plans, such as photographs of your moderation room set-up and computer stations (where applicable) prior to the commencement of your moderation.

If your centre is unable to comply to current CoViD government guidance that is in effect at the time of your booking and/or Trinity’s additional considerations, you must select an alternative moderation option.


Useful links & resources

Best Practice Guidebook

Terms and conditions of booking

Moderation & Minimum fees

Centre Portal Guidance

Preparing, uploading & sending portfolios via Google Drive or Dropbox