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Explore postal moderation is available to centres that are not able to meet the minimum moderation fee for standard moderation with their Explore group. Centres that meet and exceed the minimum moderation fee must book a either standard face-to-face moderation, or Large Group Online moderation.

 

For Explore postal moderation we request a sample of arts logs to be submitted for moderation, and not the work of all the young people enrolled. The date advertised for booking is the sample confirmation dateOn the booked date, we will email you the names of the young people selected in the sample and instructions about how and where to send your sample logs. The moderation will take place a few weeks after this.

With Explore postal moderation, you have the option to either send hardcopy arts logs by post, or submit digital arts logs via online link.

Find out how coronavirus may affect your postal moderation booking


How much does it cost?

Postal moderations are charged on a per-head basis, based on the number of young people enrolled onto the moderation. Additionally, a postal fee will be added to your invoice to cover the cost of returning hardcopy arts logs following moderation. 

Find out more about moderation fees

 
How do I book?

*View our currently advertised Explore sample confirmation dates*

Places on postal moderations are filled on a first-come, first-served basis. 

Before booking a moderation you should ensure all Arts Award advisers who will be assessing the work of the young people are linked to the centre. Find out more about registering or linking to an Arts Award centre.

When you are ready to book, log into the centre portal and follow the 'Request a Explore/Bronze/Silver/Gold moderation' link to begin the booking process.

 

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If you opt to submit digital arts logs via online link, please inform us in the ‘booking notes’ section of your booking and we will waive the postal return fee.

 

 

What happens next? 

Trinity will confirm your booking by email within 3 working days of receiving your request. This email will contain further information on how to complete the required adminstration for your moderation and prepare for the moderation day.

All email communication in relation to this moderation will be sent to the person selected as the booking contact and will be from your assigned 'Trinity Contact' - the Trinity staff member who is co-ordinating your moderation. Once booked, all queries about your moderation should be made to your assigned Trinity contact as they will be best placed to help. If you have not received your confirmation booking email within 3 working days, please contact PostalModeration@trinitycollege.co.uk

Please ensure you read the booking confirmation email for further information and instructions about how to enrol names for moderation. 

The young people's arts logs and adviser assessment report forms must be completed by the sample confirmation date. Assessment report forms must be completed for all of the young people enrolled.

 

What happens on the sample confirmation date?

On the booked date, we will email you the names of the young people whose work has been chosen to be sampled and instructions on where and how to send the work to us. You must send an arts log for each of the young people selected in the sample, plus completed adviser assessment report forms for all the young people enrolled for moderation.

Hardcopy arts logs must be posted within 2 working days from the sample confirmation date, and digital arts logs must be submitted via online link within 7 days from the sample confirmation date.

Please note that we are unable to take responsibility for arts logs in transit, and recommend that you use recorded mail when posting arts logs to the moderation venue. 

The moderator will not contact the adviser on the day of the moderation. Results will be issued via email within three weeks from the sample confirmation date.

Hardcopy arts logs, along with written feedback from your moderator, will be returned shortly after results issue to the return postal address given at the point of sending your sample. For digital arts logs moderated online, we will email you the moderator feedback together with your results.

Certificates will be sent within 6 weeks from your sample confirmation date.

 

View our Terms and Conditions of booking, updated as of July 2020.

 

Useful links & resources

Best Practice Guidebook

Terms and conditions of booking

Adviser assessment report forms

Moderation & Postal fees

Centre Portal Guidance

Preparing, uploading & sending portfolios via Google Drive or Dropbox

Certificates