*We are currently conducting moderations remotely via digital online submission. Remote online moderation will be the only moderation option available to our centres until we are able to return to our normal postal moderation processes.
If you are planning on placing a new booking, you will need to prepare your work in a digital format to be ready for moderation. Portfolios that have been created in hard copy will need to be converted into digital format. If arts logs are already online, you will need to share with us the links.
For ideas and recommendations about delivering and developing work digitally, please read our blog.
The remote online moderation option that replaces Explore postal moderation involves submitting the arts logs and adviser assessment report forms for the selected sample digitally online. Please read the ‘Explore online moderation - Centre guidance’ for detailed information about this option.
Please note that for Trinity to facilitate this moderation option, centres must consent to their digital work being accessed by an Arts Award moderator through their personal computer. Moderators will only have access to the work for the period of the moderation.
Below you will find details on the normal Explore postal moderation process. The same rules, terms and conditions and timeframes apply to the online option with the exception that a. work must be submitted remotely via digital online submission, b. the timeframe for submitting work is 7 days from the sample confirmation date, and not 2, and c. there will be no additional postal fee.*
With Explore postal moderation, the date advertised for booking is the sample confirmation date. On this date, we will email you with the names of the young people whose work has chosen to be sampled, and instructions on where to send the work to. The moderation will take place a few weeks after this. Explore postal moderation is the only moderation type where the sample is pre-selected. For all other moderations, the date you book is the moderation date, and all portfolios must be present on the day, from which the moderator will select a sample.
Explore postal moderation is available to centres that are not able to meet the minimum moderation fee with their Explore group. Centres that meet and exceed the minimum fee must book a standard moderation.
View our currently advertised Explore sample confirmation dates and book via the adviser portal. On the date booked we will e-mail you the names of the young people selected in the sample. You must send these arts logs to the address provided within 2 working days.
Postal moderations are charged on a per-head basis, based on the number of young people enrolled onto the moderation. Additionally, a postal fee will be added to your invoice to cover the cost of returning the sample arts logs following the moderation.
Places on postal moderations are filled on a first-come, first-served basis. You can request a place on an advertised sample confirmation date by placing a booking through the adviser portal.
Before booking a moderation you should ensure all advisers entering young people are linked to the centre. Find out more about registering or linking to an Arts Award centre.
The young people's arts logs and fully completed adviser assessment report forms must be ready and available to be sent within 2 working days from the sample confirmation date booked.
If you have digital arts logs that are available online, please inform us in the ‘booking notes’ section of your booking and we will waive the postal return fee. Further instructions about how to submit online work will be issued within your sample confirmation email.
What happens next?
Once you made your request through the adviser portal, we will send you a booking confirmation e-mail within 3 working days. This email will be sent to the person selected as the booking contact. If you have not received your confirmation booking email within 3 working days, please contact PostalModeration@trinitycollege.co.uk
Please ensure you read the booking confirmation e-mail for further information and instructions about how to confirm names for moderation.
What happens on the sample confirmation date?
On the date booked, we will e-mail you the names of the young people whose work has been chosen to be sampled and instructions on where/how to send the work to us. An arts log plus completed adviser assessment report form for each of the young people in the sample must be sent within 2 working days from the issue date of this email.
Please note that we are unable to take responsibility for arts logs in transit, and recommend that you use recorded mail when posting arts logs to the moderation venue.
We will notify you of the moderation result by e-mail within 3 weeks of the sample confirmation date, and return your work together with the moderator’s feedback shortly after.