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Bronze/Silver/Gold postal moderations are aimed at centres that are delivering to small groups, resubmitting a few portfolios, running pilot projects, based in rural areas, and for centres where face-to-face moderation is not possible.

For this reason, a maximum of 5 portfolios per centre, per date can be submitted. Centres may book a maximum of 3 dates per calendar year and it not possible to book onto consecutive dates.

With Bronze/Silver/Gold postal moderation, you have the option to either send hardcopy arts logs by post, or submit digital arts logs via online link.

Find out how coronavirus may affect your postal moderation booking


What if I have more than 5 young people?

Book Explore/Bronze/Silver/Gold online moderation for a group that is too large for postal moderation and either whose fees do not meet the minimum fee for Standard moderation or whose work is solely online (minimum centre fee applies)

Alternatively, you may book onto two non-consecutive postal moderation dates. Please note however that centres may only book onto 3 Bronze/Silver/Gold postal dates per calendar year, so consider the end date of any other Arts Award delivery your centre is undertaking, as we will not be able to raise this limit.

 

How much does it cost?

Postal moderations are charged on a per-head basis, based on the number of young people enrolled onto the moderation. Additionally, a postal fee will be added to your invoice to cover the cost of returning the portfolios following the moderation. 

Find out more about moderation fees


How do I book?

*View our currently advertised postal dates*

Places on postal moderations are filled on a first-come, first-served basis. 

Before booking a moderation you should ensure all Arts Award advisers who will be assessing the work of the young people are linked to the centre. Find out more about registering or linking to an Arts Award centre.

When you are ready to book, log into the centre portal and follow the 'Request a Explore/Bronze/Silver/Gold moderation' link to begin the booking process.


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If you opt to submit digital portfolios via online link, please inform us in the ‘booking notes’ section of your booking and we will waive the postal return fee. Further instructions about how to submit online work will be provided upon successful name enrolment.

 

What happens next?

Trinity will confirm your booking by email within 3 working days of receiving your request. This email will contain further information on how to complete the required adminstration for your moderation and prepare for the moderation day.

All email communication in relation to this moderation will be sent to the person selected as the booking contact and will be from your assigned 'Trinity Contact' - the Trinity staff member who is co-ordinating your moderation. Once booked, all queries about your moderation should be made to your assigned Trinity contact as they will be best placed to help. If you have not received your confirmation booking email within 3 working days, please contact PostalModeration@trinitycollege.co.uk 

Please ensure you read the booking confirmation email for further information and instructions about how to enrol names for moderation. Details on where/how to send portfolios will be issued upon successful name enrolment.

Portfolios and fully completed adviser assessment report forms must be received no later than one week prior to the moderation date

We cannot guarantee portfolios that arrive late will be moderated. If portfolios arrive on the day of the moderation they will not be moderated, but you will still be charged in full and required to book another moderation date.

 

What happens on the day of the moderation?

Provided the portfolios are received in time (no later than one week prior to the moderation date), you will receive confirmation of receipt via email. For hardcopy portfolios, you will receive confirmation from the moderation venue of their safe arrival the weekend before the moderation. For digital portfolios submitted via online link (no later than one week prior to the moderation date), we will confirm receipt via email.

Please note that we are unable to take responsibility for portfolios in transit therefore we recommend that you use a registered mail service when posting portfolios to the moderation venue.

The moderator will not contact the adviser on the day of the moderation. Results will be issued via email within three working days of the moderation date.

Hardcopy portfolios, along with written feedback from your moderator, will be returned the week following the moderation to the return postal address given at the point of booking. For digital arts logs moderated online, we will email you the moderator feedback together with your results.

Certificates will be sent within 4 weeks of your moderation date.

 

View our Terms and Conditions of booking, updated as of July 2020.

 

Useful links & resources

Best Practice Guidebook

Terms and conditions of booking

Adviser assessment report forms

Moderation & Minimum fees

Centre Portal Guidance

Preparing, uploading & sending portfolios via Google Drive or Dropbox

Certificates