What happens on the day of the moderation?
Once all centres have confirmed names, Trinity will issue a timetable for the moderation day. Each centre is allocated their own moderation timeslot and should plan to arrive at least 15 minutes prior to their start time to allow for set-up of their portfolios.
The host centre should have both a moderation space, where the moderator can look at the portfolios from each centre, and a waiting area, where the adviser(s) / young people from other centres can wait until it is their moderation (find out more about hosting a moderation on the Moderation Guide).
Please note, although all centres will be moderated at one venue, each centre will be moderated separately and will be given individual feedback which will not be connected to the other centres being moderated on the day.
Unless otherwise specified, the host centre is moderated first at their preferred start time. Guest centre/s will be moderated consecutively following a short break.
The moderator will look through a sample of the portfolios, meet with 25% of the young people from each centre (up to a max. 10, or 15 for groups of 80+), and then speak with and deliver feedback to the adviser(s).
Any guest centres who require specific equipment or internet access for their moderation should contact the host centre to check if this is available at the venue. Contact information can be found on the moderation timetable.
How much does it cost?
Each individual centre booked on to a joint moderation will be liable to pay a minimum centre fee of £150. The combined moderation fees of all centres booked onto the moderation must also meet the minimum moderation fee of £490.
Should the combined fees not meet the minimum moderation fee, the difference will be split equally between all centres and you will receive an additional invoice for your share. Please note that top-up invoices will not be issued until the deadline to add/substitute names has passed, as this avoids the need to issue multiple invoices/corrections.
How do I book?
As with standard moderations, host bookings for joint moderations must be booked at least 8 weeks in advance. Guest centres booking onto a public date, or joining a shared moderation, must book no later than 4 weeks prior to the moderation. All centres must submit an individual moderation request via the adviser portal.
The centre hosting the moderation must select the host option when completing the request. They should also list the name of other centre/s booking onto their date within the ‘contextual information’ box of the booking.
The centres travelling to the host venue must select the guest option when completing the request. They must list the date and venue of the moderation they are booking onto within the ‘contextual information’ box of the booking.
A joint moderation can be requested for any number of young people, however Trinity may not be able accomodate large or complex cohorts due to timing restrictions. Please note that if you are moderating large numbers there will be no financial benefit to you in booking onto a joint moderation. A standard moderation may be a more suitable option.
If you are an adviser working with multiple Arts Award centres, joint shared moderations are a great option to moderate all of the young people together. However, please make sure your young people’s names are confirmed under the correct centre as otherwise their certificates will have the incorrect centre name. Where young people have been entered for a moderation under the wrong centre, Arts Award will be unable to amend certificates retrospectively.
Before booking a moderation you should ensure all advisers entering young people are linked to the centre. Find out more about registering or linking to an Arts Award centre
What happens next?
Arts Award will send you a booking confirmation email within 3 working days after receiving the request. This email will be sent to the person selected as the booking contact. If you have not received your confirmation booking email within 3 working days, please contact Moderation.Team@trinitycollege.co.uk
When all centres booked on to the joint moderation date have confirmed their young people’s names, Arts Award will email a timetable for the day to the advisers. Each centre is allocated their own moderation time slot. The timetable will give the venue address / contact details.
Certificates will be sent within 4 weeks from your moderation date.