Bronze/Silver/Gold postal moderations are aimed at centres that are delivering to small groups, resubmitting a few portfolios, running pilot projects, based in rural areas, and for centres where face-to-face moderation is not possible. For this reason, a maximum of 5 portfolios per centre, per date can be submitted. A maximum of 3 postal moderations per centre, per year can be booked. Please be aware it is not possible to book consecutive postal moderation dates.
We are unable to approve a group of over 5 young people being moderated across multiple consecutive postal moderation dates. Your requests will be declined and you will be asked to request a joint moderation instead.
What happens on the day of the moderation?
Once you have sent your portfolios (one week in advance of your moderation date) the young people’s portfolios will be moderated on the moderation day. Please be aware that the moderator will not contact the adviser on the day of the moderation. Results will be emailed to the adviser within three working days of the moderation having taken place.
The young people’s portfolios, along with written feedback from your moderator, will be returned the week following the moderation date to the postal address given on the booking request.
Postal moderations are charged on a per-head basis and a postal fee will be added to your invoice to cover the cost of returning the portfolios by courier following the moderation.
Places on postal moderations are filled on a first-come, first-served basis. You can request a place on an advertised postal date by placing a booking through the adviser portal.
Before booking a moderation you should ensure all advisers entering young people are linked to the centre. Find out more about registering or linking to an Arts Award centre.
If you have digital portfolios that are available online or on Artsbox, you must inform us in the contextual information box of your booking and we will provide further instructions about how to submit your work when we confirm your booking.
Once you have made your request through the adviser portal, Arts Award will send you a booking confirmation email within 3 working days of having received your request. This email will be sent to the adviser who has requested the moderation. If you have not received your confirmation booking email within 3 working days, please contact PostalModeration@trinitycollege.co.uk
Please ensure you read the booking confirmation email for instructions on when and where to send the portfolios to and how to confirm names for moderation.
Please note that we are unable to take responsibility for portfolios in transit therefore we recommend that you use a registered mail service when posting portfolios to the moderation venue. Receipt of your portfolios will be confirmed by email.